MOUKA WHISTLE BLOWING POLICY
The success of a business is dependent on many factors of which the company’s reputation is one of the most important factor. A damaged reputation not only affects the business itself but also the employees who work within it. It is, therefore, vitally important for Mouka Limited (“Company”) and all employees that where workplace malpractice is identified, it is acted upon at the earliest opportunity. Management is committed to ensuring that the Company, and all its employees, act at all times in compliance with all applicable laws and the Company’s ethical standards, as set out in its Code of Business Ethics and values.
The Company however recognises that any genuine commitment to detecting and preventing illegal and other undesirable conduct must include, as a fundamental cornerstone, a mechanism whereby employees and other stakeholders can report their concerns freely and without fear of repercussion.
2. The Policy
It is the policy of Mouka to ensure that any whistleblowing employee or external stakeholder is protected against adverse actions such as harassment or any form of discrimination including any employment actions against employees (discharge from duty, demotion, suspension, etc) for raising allegations of business misconduct. The employee or external stakeholder is protected even if the allegations prove to be incorrect or unsubstantiated. Employees and other stakeholders who participate or assist in an investigation will also be protected and every effort will be made to protect the anonymity of the whistleblower. However there may be situations where it cannot be guaranteed.
The whistleblowing policy is designed to encourage employees and other stakeholders of Mouka (distributors, suppliers, contractors/service providers and the general public) to report alleged malpractices or misconduct and ensure that all allegations are thoroughly investigated and suitable action taken where necessary.
Specifically, the policy aims to:
• improve and promote more effective compliance to laws, rules and regulations
• significantly reduce cases of malpractices
• improve the efficient use and management of resources
• promote a safe work environment
• improve staff morale
• project Mouka as committed to compliance to the code of corporate governance
• enhance the corporate image of the company
• improve the profit of the company
The policy is applicable to all categories of employees, agents, distributors, contractors, suppliers, service providers, other stakeholders and the general public. This policy is not intended to deal with grievances about an employee's employment situation.
The following are examples of matters that must be reported under this policy?
Any conduct by any person employed by or holds an office in Mouka, in who is in a business relationship, or is otherwise connected with the Company, which in the view of the whistleblower, acting in good faith, is:
• A criminal offence
• The use of deception to obtain an unjust or illegal financial advantage, either for the business unit or personally
• Intentional misrepresentations directly or indirectly affecting financial statements
• A failure to comply with any legal obligations
• Act of theft, sale or use of drug, violence or threatened violence
• Unlawful or acts contrary to the Federal or State legislations
• Any other conduct which may cause loss to the Company, or otherwise which may be detrimental to its interests.
• Danger to the health and safety of any individual
• Damage to the environment or property
• A serious breach of fundamental internal control
• Serious non-professional or non-ethical behaviour
• Any other matter that is detrimental to the interests of Mouka
An individual who is acting in good faith and has reasonable grounds of informtion, should inform the Managing Director/Chief Executive through the whistle blowing line of any malpractice observed in any part of the company. The individual can report the case to the Managing Director/Chief Executive either by voice call or text message on the whistle blowing line 080 312 30148 (toll free) or by email to firstname.lastname@example.org.
Alternatively, the whistleblower may report the matter, anonymously if he or she wishes, by sending a letter to the Company’s external mailing address - PO Box 160, Ikeja. Lagos. Matters reported if progressed, may require the preparation of a confidential note for the record. The individual raising the concern will be required to confirm the accuracy of the note.